AI Receptionist
Never miss a job worth £200–£5,000 again
Stop losing thousands every month to missed calls. Our AI receptionist answers your business phone 24/7, books appointments straight into your calendar, qualifies leads, and texts you the details — all in a natural human voice.
How AI Receptionist Works
The single biggest leak in most UK service businesses isn't poor marketing — it's missed calls. Industry data shows the average plumber, electrician, or roofer misses between 20% and 40% of incoming calls, especially after hours, on weekends, or when on a job. At an average job value of £200–£3,000, that's tens of thousands of pounds in lost revenue every year.
Our AI receptionist solves this completely. Built on Vapi, Retell, or Bland (depending on your needs), the agent picks up on the first ring, every time. It speaks naturally with British accents, handles complex multi-part conversations, books appointments directly into your Google Calendar or CRM, qualifies emergency vs. routine work, takes payment for diagnostic fees, and instantly texts or emails you a summary. It works at 3am Christmas morning just as reliably as at 11am Tuesday.
We handle the entire setup: writing the call scripts in your voice and brand, training the AI on your services and pricing, integrating with your existing calendar and CRM, setting up call forwarding from your existing number, and continuously refining the agent based on real call data. Most clients are live within 14 days and recouping their investment within the first month.
How Much Are Missed Calls Costing You?
Adjust the sliders to match your business. We'll calculate the real revenue you're losing every month — and what you'd recover with an AI receptionist.
Your estimated losses
What You Get with AI Receptionist
Answers every call within 2 rings, 24/7/365
Christmas Eve, 3am Sunday, while you're up a ladder — every call gets a professional, natural-sounding answer. No more voicemail. No more lost customers calling competitors.
Books appointments directly into your calendar
The AI integrates with Google Calendar, Outlook, Jobber, ServiceM8, Tradify, or any CRM — so when a customer books, the slot appears in your schedule with full job notes.
Qualifies leads and triages emergencies
The AI asks qualifying questions, separates emergency callouts from routine bookings, captures urgency level, and pages you immediately for genuine emergencies.
Texts you a call summary instantly
After every call, you get a text with the customer's name, number, address, what they need, and the booked time — so you arrive prepared, not winging it.
Speaks naturally — no robotic 'press 1 for...'
Unlike old phone trees, our AI holds full conversations, handles interruptions, asks clarifying questions, and sounds like a competent human receptionist.
Handles multiple calls simultaneously
Storm hits and you get 50 calls at once? The AI handles all of them in parallel. Each caller gets immediate attention. Zero queue time. Zero lost leads.
Common Use Cases
- →After-hours emergency call answering
- →Holiday and weekend cover
- →Overflow handling during peak times
- →Full-time replacement for human receptionist (£25k+/year saving)
- →Lead qualification before passing to sales
- →Appointment booking and rescheduling
We Work With
Tools and platforms we integrate with for ai receptionist:
Don't see your tool? We integrate with anything that has an API.
How We Get Your AI Receptionist Live
Free Audit
30-min call. We understand your goals, current systems, and the highest-ROI opportunity.
Build & Train
We build, train, and integrate. You review and approve before anything goes live.
Go Live
Launch with monitoring. We watch every interaction in the first week and refine quickly.
Optimise
Monthly reviews to refine prompts, add new use cases, and scale up what's working.
Ready to Get Started with AI Receptionist?
Book a free 30-minute audit. We'll show you exactly how ai receptionist would work for your specific business — and what it would deliver in month one.
Book Your Free AI AuditAI Receptionist FAQ
Will my customers know they're talking to an AI?
+
Will my customers know they're talking to an AI?
+Most won't notice — modern voice AI is genuinely natural. We can disclose it upfront if you prefer (some industries like legal benefit from disclosure). Either way, customer satisfaction scores typically beat human receptionists because the AI never has a bad day, never puts people on hold, and never forgets to take a number.
What does it cost compared to a human receptionist?
+
What does it cost compared to a human receptionist?
+A full-time UK receptionist costs £22,000–£30,000/year plus NI, holiday, and sickness cover. Our AI receptionist starts from £299/month — roughly 12% of the cost — and answers 24/7, never sleeps, and handles unlimited concurrent calls.
Can it handle my specific industry's questions?
+
Can it handle my specific industry's questions?
+Yes. We train the AI on your services, pricing, FAQs, service areas, and brand voice during setup. It will know the difference between a boiler service and an emergency boiler repair, your exact callout fees, and which postcodes you cover.
What happens if the AI can't answer something?
+
What happens if the AI can't answer something?
+Three options, configurable per scenario: (1) the AI takes a message and books a callback; (2) it transfers live to your mobile; (3) it escalates by SMS so you can call back within minutes. You decide the rules.
How long does setup take?
+
How long does setup take?
+Most clients are live within 14 days. Day 1–3: scoping call and script approval. Day 4–10: build, train, and integrate. Day 11–14: testing with real call scenarios. Then we go live and refine based on real-world performance.
Can I see / hear examples before I commit?
+
Can I see / hear examples before I commit?
+Absolutely. Book a free AI audit and we'll demo a live call with our AI agent answering questions about your business — built specifically for you in 24 hours, no charge.
Other AI Automation Services
AI Chatbots
Smart website and WhatsApp chatbots that answer questions, capture leads, and book appointments while you sleep.
Workflow Automation
Connect your tools and automate repetitive admin work — from lead routing to review requests — with Zapier, Make, or n8n.
Custom AI Development
Bespoke AI solutions — custom GPTs, RAG systems, AI agents, and integrations — built around how your business actually works.